Spain

Description:

  • Refundable rate  0,048 €/liter (from 01.01.2019)
  • It is possible to claim refund only from invoices issued by “professional fuel seller”, i.e. the seller has to send the data about customer purchases directly to the authorities in Spain.
  • It is necessary to register the company and all the vehicles that fuel in Spain in Spanish Tax Authority, after that they will issue a customer number for the company. Customer number must be forwarded to the fuelling company, which cards are being used. Port 1 will help with the registration process in Spain.
  • Refunding is possible only from the transactions that are made after receiving the customer number.
  • Fuel card issuing company will forward all the transaction info itself directly to Spanish tax authorities.
  • Refunding is quarterly.
  • Weight of the truck must be at least 7500 kg.
  • The plate number of the vehicle must be printed on the fuel card (only card number itself is not sufficient).
  • Maximum refund quantity is 50 000 litres per one vehicle annually, no minimum quantity.

Necessary documents and procedures:

  • Signed agreement with Port 1.
  • Letter of authorization to Port 1 partner in Spain – letter of authorization must be notarised together with notary’s confirmation that signed party has all the rights to represent the given company, confirmed by apostille.
  • Notary’s confirmation must be translated by a sworn translator into Spanish.
  • Printout from the commercial registry – translated by a sworn translator into Spanish, confirmed by apostille.
  • Copies of vehicles technical passports.
  • Copies of leasing or rental agreements if truck is leased/rented.
  • Copy of EU transport licence.
  • Annually, latest by 31st of March, information about the mileage of the registered vehicles as of 31st of December, must be submitted.

If needed, Port 1 can organize the notarising of documents, translations and apostille confirmations.

Costs:

  • One time registration fee in Spain – 100 EUR.
  • Notarising of documents, translations and apostille confirmations – depending on the length of the documents and translation office.

Service charge: 8% from the refunded amount but not less than 65 EUR.
Issuing the invoice: After the refund has been made.
Additional information: Pille – 6799506, vat@port1.ee

Indicative prices can be followedhere.

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The first consultation is free of charge. When signing contract Port1 customers will get discount for services 10% or more